Coronavirus information and guidance

Can Do guide

During a time of many restrictions, we want to help our students reimagine, experiment with, and contribute to the unique St Andrews student experience. Working together, there are many things that we still can do.

This guide is for students and staff who want to set up activities or events while safely following government guidance and the Covid Code.

Contents

four students standing socially distant apart each holding foam fingers in St Mary's Quad

What we can do

The Covid Code allows:

  • A maximum of six people from two households to meet in outdoor spaces for social gatherings – this means you are free to meet a friend from another household for a walk, plan an outdoor study session, or informal activity.
  • A maximum of six people from two households can meet in public indoor spaces – this means you can meet friends from one other household in a café, restaurant, or bar.
  • Libraries, The Byre and the Students’ Association are open for use, with bookable spaces available. See bookable spaces in:

Our challenge, as a community, is to demonstrate what we can do within these parameters by working together, thinking creatively, and developing our reputation for leadership, adaptability, and resilience. The St Andrews student experience is our collective inheritance, and we all have a role to play in reinterpreting it for a changing world.

The Scottish Government is supportive of organised meetings and activities, as long as they are well-managed, risk assessed, and meet specific requirements. We want to help you navigate these requirements so you can make the most of this opportunity to radically reimagine, experiment with, and contribute to our unique student experience.

Sport and physical activity can take place following the latest Scottish Government advice and Sports Governing Body guidelines. The Sports Centre is open for use and Saints Sport are running many activities to help you maintain an active and healthy lifestyle. Rigorous safeguards are in place to ensure sport can be enjoyed safely and in a way that help to prevent the spread of Coivd-19. Find out more about the Saints Sport coronavirus updates.

View the University Events calendar to see all current Can Do events available to staff, students and members of the public. This will be updated regularly to showcase the diverse range of Can Do activities taking place.

View our Can Do Activity Guidance page for more information on what activities we can facilitate and some important rules that must be adhered to.

The Can Do common area

Our Panda pod in the Can Do marquee was set up as a bookable study space. Following feedback this area is being converted into a more relaxed common area for use both as a study space and by individual households. Prior booking may be required, however, the University will have Can Do marshals on hand to ensure that users comply with socially distancing requirements, etc. Users would be able to bring food and non-alcoholic drinks into this pod, on the condition that the area is cleaned after use (removing your own rubbish and wiping down seats and surfaces).

How to submit an activity

If you would like to create an event with more than six people or with people from more than two households, you will need to submit an application to the Can Do committee. The committee will either give you approval or advise on how you might adapt your plans to make them compliant with current restrictions.

The purpose of this process is to help students and staff to develop a programme of Covid-safe co-curricular and extra-curricular activities by providing University oversight, risk management, guidance and resources. 

The information below will help figure out key information about your event to use on your application form.  

Purpose

First, decide whether the purpose of your activity is educational or extracurricular. This will help you and the Can Do committee determine how current guidance applies to you.

The activities listed below are examples of some of the events permitted under current Scottish Government guidance. These examples also show how purpose influences what venues might be appropriate.

Any activity can only proceed with social distancing (two metres separation) and in accordance with the Covid Code.

  • Indoor and outdoor
  • Indoor or outdoor

Place

In addition to the facilities available in the Can Do Marquee, the University are also working towards using other locations around St Andrews for Can Do activities, such as St Salvator’s Quad and the Byre Theatre.

Can Do Marquee

The Can Do Marquee is split into four areas, known as 'pods', which are suitable for various different types of activities. The four pods were named by University of St Andrews students after famous St Andrews cats.

All areas in the marquee have Eduroam access.


Contact

If you have any questions or concerns, you can email candohelp@st-andrews.ac.uk for help and advice.

Submit your activity proposal

The Can Do activity booking form requires you to complete 11 or 12 questions (depending on the type of activity). The form will ask you:

  • your contact details
  • your School, unit, society or group name
  • the type of activity you are planning 
  • details about your activity
  • graduate attributes related to your event (only for events that are educational or for training purposes)
  • expected attendance numbers
  • preferred venue
  • AV equipment requirements. 

Please ensure your application is fully completed and that you supply all necessary details. The more information that you provide, the quicker that the Can Do committee can make a decision on your application. If you encounter any difficulties you can email candohelp@st-andrews.ac.uk for advice and assistance.

How applications are assessed

Applications will be assessed on their individual merits according to the following:

The Can Do committee will consider your application and aim to respond within seven days, with bespoke advice on how to make your idea happen.

The Can Do committee is chaired by Assistant Vice-Principal (Provost) Dr Monique Mackenzie, and includes student and staff representatives.

Activity

Successful Can Do applications will receive an email notifying them of the suitability of their event including any conditions which are required to be met for the activity to take place.

It is your responsibility to contact the events management team, who have been copied into this email, to provisionally book and schedule the date and time of your event.

A risk assessment will be mandatory for all Can Do approved activities, a template will be supplied by the events management team. Your booking will not be confirmed until events management have received and approved a signed risk assessment

If you wish to cancel a confirmed booking, the Can Do committee require a 48 hours cancellation notice to change your application, and re-allocate the space.

If you do not attend your booked activity future bookings may be affected.

If you don’t comply to the Covid Code during your session, our event managers are likely to interrupt your activity. For minor unintentional breaches to the code outlined in the risk assessment, they will offer guidance on how to adapt. If there are significant breaches to the code, our event managers have the right to shut down your session. Here, you would be referred to our policy on fines for breaches of COVID-19 Health and Safety Guidelines, and risk being recorded under the non-academic misconduct register.

After your activity

After your activity, our events managers will send you an online feedback form to review your Can Do experience and input your Graduate Attributes into the Graduate Attribute platform. Our team is working hard to constantly adapt our process to suit the needs of individuals benefiting from our initiative. With your feedback we can make this even more effective, so we encourage all organisers to fill out the online form when able so we can continue to improve our system. 

At the University of St Andrews, we believe that education doesn’t just stem from curricular activities, but also from co- and extra-curricular. As such, the skills that you gain from attending Can Do activities aim to increase your employability in these challenging circumstances. Thus, we strongly encourage all activity organisers and participants to input their Graduate Attributes developed in each Can Do session into the Graduate Attribute Platform (also accessible through MySaint). 

Latest coronavirus information

Keep up to date with the latest University coronavirus information and guidance.

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